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Murphy PTA Board Job Descriptions
| Elected Officers |
Job Description |
| President |
The president serves as the presiding officer of
the local PTA, and presides over executive and
general meetings. The president distributes all materials to the appropriate officers or chairmen. The president directs the affairs of the association in cooperation with the other
members of the executive board for a term of
office specified in the local bylaws. |
| 1st VP - Programs |
The 1st vice president may be called upon at
any time to assume temporarily the place of the
president. The 1st VP may preside at meetings in the absence or
inability of the president to serve. Acts as aide to the president.
. Represent the president upon request. Assume the duties of the president in
case of a vacancy and fill the position in
accordance with the bylaws. |
| 2nd VP - Membership |
The Membership chairman builds an informed
and participating membership by enrolling
parents, teachers and interested citizens and
assures that membership lists and dues are sent
to the Texas PTA Office on a weekly basis. The
chairman encourages participation in state
membership awards program.recipient(s) after careful consideration of
qualifications for Texas PTA Honorary Life
Membership and/or Extended Service Award
and/or National PTA Life Achievement Award
and/or Recognition Square awards. The
chairman secures certificate(s) and/or pin(s) for
presentation of award(s). |
| 3rd VP - Ways and Means |
The Ways and Means chariman is responsible for overseeing the fundraising committee, which raises the amount of
money needed to meet the proposed budget. PTA should
raise only those funds necessary to meet the
needs of the year's activities and projects as
outlined in the budget. |
| 4th VP - Volunteers |
The Volunteer chairman coordinates PTA
volunteer activities in the school in cooperation
with school staff. The chairman encourages
participation by parents and interested citizens in
the school program through volunteerism and
encourages participation in the TEPSA/TASSP
Parent Involvement Award competitions. |
| Secretary |
The secretary keeps accurate records of the
proceedings of the association. The primary
qualifications include: promptness, accuracy and
a thorough knowledge of the PTA purposes,
bylaws, policies and procedures; an
understanding of parliamentary law; and a
sincere desire to help the president conduct a
businesslike meeting. |
| Treasurer |
The treasurer is the authorized custodian of the
funds of the association. The Treasurer receives and
disburses all monies indicated in the budget and
prescribed in the local bylaws or as authorized
by action of the association. The treasurer keeps accurate and up-to-date records of the PTA's financial transactions and status, and provides them to the audit committee at the end of the year. The Treasurer reports on the status of the PTA funds at all Board and General meetings. The Treasurer files any federal tax forms for the local unit as required by law. |
| Historian |
The historian prepares and updates a record of
the activities and achievements of the
association and makes historical facts available
on request to the membership. A permanent
record of the activities should be kept in a
convenient place, such as the school library. |
| Parliamentarian |
A parliamentarian should have a fair and
impartial mind and attitude, as well as
knowledge of parliamentary procedure. A
parliamentarian in PTA--whether he serves a
local unit, council or district--should have a
fundamental knowledge of the Purposes,
policies and principles of the PTA. |
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| Chairman Position |
Job Description |
| Arts in Education/ Reflections |
The focus of the Arts in Education chairman is
to promote the arts in the school and community
to provide a well rounded education.
Additionally, the chairman oversees the National
PTA Reflections program in their school. |
| Bookfair |
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| Chuckwagon Dinner |
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| Copy Room Coordinator |
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| Council Delegate |
The council delegate has an essential and very
important role in PTA. Each dele gate attends
the general meetings of the council, representing
the local unit as a voting member of the council
voting body.
The delegate receives information and training
from the council, report actions of the council to
the local unit and vote as directed by the local
unit membership. |
| Dad's Club |
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| Directory |
The Directory chairman compiles and arranges
for publication of a
directory for the unit's members. The purpose of
the directory is to give relevant facts and figures
about the PTA unit. |
| Environmental |
The Environmental chairman develops programs
and projects that will enhance the beauty of the
school and community. The chairman promotes
environmental education, publicizes and
promotes student participation in Texas PTA
Beautification Award, Texas PTA Green School
Award and Texas PTA/EPA Environmental
Poster Contest. |
| Grade Level Coordinator - 6th |
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| Grade Level Coordinator 7th |
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| Grade Level Coordinator 8th |
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| Hospitality |
The Hospitality chairman creates a feeling of
friendliness and warmth at each PTA meeting by
providing greeters, nametags, registration sheets,
refreshments and other activities as planned. The
chairman may provide special activities during
such times as American Education Week, Texas
Public Schools Week, National PTA Teacher
Appreciation Week, etc. |
| Library Coordinator |
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| Newsletter |
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| Office Coordinator |
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| PTA Website |
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| Public Relations |
The Public Relations chairman submits articles
and pictures regarding PTA events and issues to
local media reporters and school district public
relations officer. The chairman also cooperates
with other community organizations in building
coalitions regarding children, youth and schoolrelated
activities. This chairman encourages
local print media reporters to submit entries for
the Texas PTA Phoebe Media Award
competition. |
| School Supplies |
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| Socials (fall) |
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(spring) |
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| Spirit Wear |
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| Talent Show |
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